In an effort to improve our transparency and communication as your Council, we are sharing a recap of last month’s Council meeting. The full minutes will be available after they are approved, but here are some highlights in the meantime.
We opened the meeting in God’s name with Justin Shimko leading us in prayer.
We welcomed Stewardship Team Chair, Melissa Busch, who proposed implementing an aspirational budget each fall to assist in collecting pledges before the end of the year. This budget would better illustrate what we could accomplish at levels of giving above and beyond our day-to-day budgetary requirements. The Council agreed that this is something that we should aspire to in the near future. Melissa also expressed interest in working directly with the Communications and Technology teams when it comes to data collection and storage. The Council agreed.
The minutes from March 2016 meeting were unanimously approved with proposed revisions.
Next, we reviewed the Building Use Policy with revisions sent by legal counsel. Additional revisions were requested and discussed and we unanimously approved to adopt the updated version of the policy.
Upon review of the revised Child Safety Policy, we discussed additional questions and agreed that there are a few sections that will need to be revisited and reworked before it is ready for adoption. We will review and discuss additional revisions as they become available.
Pastor Martha requested camp scholarship information for this summer’s youth events. Our Treasurer, Ben Dieterich, reviewed the total amount budgeted for this purpose.
We reviewed average attendance for the last six months and found that the 9:00 service attendance has stayed about the same while the 11:00 service attendance has dropped by about ten people. The numbers aren’t troubling at this point as we are in the normal range for a transition period, but we will continue to monitor this data. We discussed continued interest in new membership as well as plans for outreach to members and friends who have not recently been in attendance.
We began discussing scheduling for a joint Council/Staff retreat to be held this summer.
Ben gave his Treasurer’s Report and we discussed the trends we are seeing so far this year. While giving is lower than we would like to see in the first quarter, we are still in the black. We discussed a necessary increase in giving if we are to remain in the positive, especially going into the summer months. We recognized that summer usually sees lower giving based on lower attendance and reviewed ways to minimize that decrease. We feel that it is important to communicate regularly with the congregation regarding our finances and actively promote the use of Simply Giving. We set May 22 as Simply Giving Sunday to raise awareness and help interested people sign up for this giving method between services.
Misti Peppler led us in a closing prayer and we went out in God’s name sharing the peace.
Hopefully this gives you a little glimpse into our process and keeps you informed as to what we are talking about right now. As always, let us know if you have any questions or concerns. We are here to work for you!