Council Meeting Recap: December 2015

candles-64177_1920In an effort to improve our transparency and communication as your Council, we are sharing a recap of last week’s Council meeting. The minutes will be posted on the Council bulletin board in the basement after they are approved, but here are some highlights in the meantime.

After assembling in God’s name, our first order of business was to hear updates on our current staffing needs. We reviewed, discussed and unanimously voted to approve the job description for Director of Choirs. A hiring team will be formed shortly. This position will have an eighteen month contract and will work closely with Sarah Schubert, the Lead Musician.

Dan Bierne will continue his work as Youth Director on Wednesday evenings while we search for a permanent replacement for this position. He will also choose and mentor volunteers to lead the group on Sundays. This will give us a chance to focus on the Director of Choirs search first as that need is more immediate. The hiring team for this position will also be formed soon.

Next, Ben Dieterich presented the proposed 2016 budget for review. This budget nets a $100 increase over last year’s. After some discussion, we unanimously approved the proposal for presentation to the congregation at the January congregational meeting.

Jay Kapp gave an update on the capital campaign. We have now received more than $500,000 in pledges. Follow-up letters will go in the mail shortly.

We discussed preparation and attendance for the upcoming January meetings. There was a discussion regarding the need for constitutional amendments and it was decided that none would be necessary for the January congregational meeting. There will be an informational meeting regarding staffing January 10 between services to review what positions we are currently hiring and why. There will be an informational meeting regarding budget on January 17 between services to review the proposed 2016 budget. The congregational meeting will be held on January 24 between services. We also formed a council team to plan and execute the Leadership Summit on January 30. WELCA graciously agreed to reschedule the chili cook-off to February 27 when we discovered there was a conflict.

Angela Cooper gave a report on Pastor Tim’s exit interview.

Ben gave his treasurer’s report. We are seeing positive trends and are hoping for a strong finish to the year. Giving has steadily picked up over the second half of the year, while expenses have held steady.

Pastor Martha spoke briefly regarding her first day at LMC and is looking forward to helping us through our transition.

We gave thanks to God and went out in his name.

Hopefully this gives you a little glimpse into our process and keeps you informed as to what we are talking about right now. As always, let us know if you have any questions or concerns. We are here to work for you!

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Council Meeting Recap: November 2015

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In an effort to improve our transparency and communication as your Council, we are sharing a recap of last week’s Council meeting. The minutes will be posted on the Council bulletin board in the basement after they are approved, but here are some highlights in the meantime.

We began the meeting with a brief review of the protocols regarding council meeting minutes and recaps. We will continue posting a recap to the blog shortly after the meeting takes place and will approve the full minutes at the following meeting.

Next, we welcomed a guest for a discussion regarding member behavior and the desire for reconciliation.

We moved on to discuss leadership and legacy planning regarding council terms. Christian Kern proposed an advisory board made up of past council members. We also revisited having an earlier council election to allow new members to come on board as non-voting members during a transition period before the beginning of the new year when exiting members’ terms are complete. We also discussed a proposed leadership summit to be held in January. The event would be open to staff, council and all current lay leaders as well as those interested in future leadership roles. The purpose would be faith sharing as well as understanding the roles of pastors and lay leaders in a programmatic church.

Misti Peppler gave a brief update on Pastor Martha Halls. She will begin on Tuesday, December 15 and will meet with the staff during their regular staff meeting on that Wednesday. Her first Sunday will be December 20, which is the Christmas program. We will have a special coffee hour following the service to welcome her to the LMC.

After hearing an update regarding our former music director, we reviewed, discussed and approved a letter to be sent to the congregation after Thanksgiving. We also discussed ways of encouraging members to talk to each other.

We then discussed staffing needs and changes for the coming year. Our current organist, who has been filling in other needs in the last couple of months, has accepted an eighteen month contract to continue on with the 9:00 service, assist with the 11:00 service and rehearse Wednesday evenings as availability allows. We will begin a search for a short-term music director shortly. Once a permanent pastor has been hired and future music needs have been determined, we will discuss long term solutions for these positions or create a new position as needed. We also discussed the need to hire a youth director to begin in January as Dan Bierne will be unable to continue in the position due to other commitments. We reviewed and discussed Deaconess Claire’s proposal to hire more staff for the nursery. It was decided that before hiring more attendants, we should explore other means of encouraging parent volunteers.

Next, we set dates for upcoming meetings and events. There will be an informational session regarding staffing on Sunday, January 10 and regarding budget on Sunday, January 17. Both will be between services. The congregational meeting will take place on Sunday, January 24, also between services. There will be a half-day leadership summit on Saturday, January 30. We will be sharing more details on each of these soon.

Ben Dieterich shared the treasurer’s report. Moving Kairos payments to the capital budget as discussed previously will bring projected income closer to compliance with the budget.

We gave thanks to God and went out in God’s name.

Hopefully this gives you a little glimpse into our process and keeps you informed as to what we are talking about right now. As always, let us know if you have any questions or concerns. We are here to work for you!